Privacy

Overview

This Privacy Policy has been adopted by Evolution Cloud Accounting (ABN: 22 613 788 364), “we”, “us” and “our” including any corporate entity owned or controlled by this company.

Our employees, contractors, consultants, partners and any other third-party entities that at our direction have access to your confidential information are bound by and must adhere to this Privacy Policy.

By providing confidential information to us you consent to our collection, use and disclosure of your confidential information in accordance with this Privacy Policy.

We reserve the right to make amendments to this Privacy Policy at any time and will make available to you details of the changes we make. If you have objections to our Privacy Policy, you should notify us immediately and not submit confidential information to us.

Commitment

As responsible data custodians, we are committed to protecting your confidential information. This Privacy Policy outlines how we collect, use, store and disclose your confidential information in accordance with the Australian Privacy Principles 2014 (APPs) established under the Privacy Act 1988 (Privacy Act). You can obtain further information regarding the APPs and your privacy rights at the Office of the Australian Information Commissioner (OAIC) at www.oaic.gov.au.

Personal or sensitive information we collect

We may collect confidential information that you have supplied to us such as your name, age, date of birth, address, and other contact details.  We may also collect sensitive information from you with your consent (in specific circumstances).

The type of information we may collect depends on your dealings with us and may include:

  • Name, contact details;
  • Identification information (e.g. employees’ tax file numbers, driver’s licence);
  • Employment information (current and historical);
  • Financial information (e.g. bank accounts, shareholdings, loans);
  • Financial position (e.g. assets and liabilities, credit reporting, income, expenditure, insurance, superannuation);
  • Other information provided to us from you.

Collection & Use

We may collect confidential information from you or from third parties by:

  • Having face-to-face meetings and telephone discussions with you;
  • Asking you to complete questionnaires or forms;
  • By using our website and interacting with our social media sites;
  • By communicating with us through correspondence;
  • Conferring with third parties such as the Australian Taxation Office or Fair Work Australia on your behalf;
  • Using “cookies” or other similar tracking technologies on our website that track website usage, preferences and personal account information;
  • Requesting information from a publicly available source.

We collect confidential information from you to be able to provide you with the services you have requested us to provide including:

  • Providing you with financial advice;
  • Preparing and lodging your Activity Statements and Single Touch Payroll Pay Events;
  • Liaising with third parties on your behalf such as financial institutions, government organisations.

Disclosure

We may disclose your confidential information for the following purposes:

  • To enable you to access and use our services and in turn provide our services to you;
  • To provide you with direct marketing materials that may be of interest to you such as articles or product brochures or correspondence from our business partners;
  • For purposes that you consent to such disclosure or for a related purpose where you would reasonably expect such disclosure;
  • Any circumstance otherwise authorised by the APPs and/or the Privacy Act.

We will only use sensitive information for the primary purpose it was obtained for or for a secondary purpose that is directly related to the primary purpose (or where otherwise required by law). We may disclose your personal and sensitive information to trusted third parties, including the following entities:

  • Our employees;
  • Third party suppliers and service providers such as the providers for the operation of our website or business services;
  • The Australian Taxation Office (ATO), Fair Work Australia or the Australian Securities & Investments Commission (ASIC) on request to meet ongoing compliance, mandatory professional standards and other legal obligations;
  • Specific third parties authorised by you to receive information held by us;
  • As required by law or directed by legal decision/process;
  • Any industry body, tribunal, court or otherwise connected with any complaint regarding our services.

Security

We take our security obligations seriously. Your personal information is regarded as confidential and will be saved exclusively in secure electronic file storage. We take all reasonable steps to safeguard our clients’ information so that it is not misused, lost, modified, accessed by unauthorised persons or disclosed without authorisation.

As responsible data custodians, we are familiar with the requirements of the Notifiable Data Breaches scheme and are committed to responding to data breaches in accordance with our obligations under the Privacy Act. We will notify the Office of the Australian Information Commissioner and you if there is unauthorised access to, unauthorised disclosure of, or loss of, confidential information held by us and the access, disclosure or loss is likely to result in serious harm to any of the individuals to whom the information relates in accordance with the Privacy Act.

Our website may contain links to external websites operated by third parties. The privacy policies of these other websites may not accord with this Privacy Policy and we cannot be held responsible and do not have control of the use of your confidential information by these third parties. As responsible data custodians, any breach of this Privacy Policy by our employees, contractors or any other entity that at our direction have access to your confidential information will invoke disciplinary and possible legal action against the offending party.

Accessing, Updating and Correcting Your Personal and Sensitive Information

You have a right to access your confidential information, subject to exceptions allowed by law. If you would like to do so, please provide us with a request in writing to the contact details listed below.  Depending upon the complexity of the request, we will endeavour to respond to you within four weeks of receiving your request. We reserve the right to charge a fee for searching for, and providing access to, your information on a per request basis. Where we cannot provide you with access to all your confidential information, we will provide you with reasons why. We may also require your identity to be verified when you send in your request prior to sending any substantive response. If at any time you believe that the information we hold about you is inaccurate, incomplete or not up-to-date, please contact us and we will take reasonable steps to correct the information in accordance with the Privacy Act.

Complaints and Inquiries

If you have a complaint regarding the way we have handled your information, or have any questions about this Privacy Policy, or your confidential information we hold, please contact us directly by email or phone:

Evolution Cloud Accounting Pty Ltd

Ph: 1300 585 835

E: accounts@evolutionclouds.com.au

Please make sure to include your name and return contact details with any inquiry. We will endeavour to respond to your complaint or inquiry within a reasonable period from when it is received.

If you are not satisfied with our response to your complaint or inquiry you can contact the Office of the Australian Information Commissioner (OAIC) at www.oaic.gov.au.